AMEA Governing Board Meeting

August 14, 2010

Montgomery Renaissance Hotel

Montgomery, Alabama

 The AMEA Governing Board met at the Renaissance Hotel in Montgomery, Alabama on August 14, 2010.  The meeting was called to order at 10:12 a.m. by AMEA President Steve McLendon.  Present at the meeting: Steve McLendon, Garry Taylor, Pat Stegall, Karen Hickok, Carla Gallahan, Chuck Eady, Martha Lockett, Taylor Sparks, Sara Womack, Tim Phillips, Sharon August, Jane Powell, Clay McKinney, Pat Blackwell, and Marcy Wilson.

The minutes of the June 10, 2010 meeting of the AMEA Governing Board were read by Recording Secretary Carla Gallahan.  The minutes were approved as read.

The Treasurer’s Report was distributed and discussed.  Pat Stegall (Marcy Wilson) motioned to accept the report. Passed.  This report is available online at alabamamea.org

View the Executive Directors report.

MENC Week in Washington, D.C. – a large number of our governing board and Alabama music educators attended this conference and reported on a wonderful music education experience.

Old Business

Alabama Intercollegiate Band – an organizational board has been selected and information will be distributed to all collegiate band directors in September.  Ray Cramer will conduct the inaugural performance of this ensemble at the 2011 AMEA In-Service Conference.

Taylor Photography will be photographing the 2011 AMEA In-Service Conference.

 Tim Phillips, President of the Higher Education Division, reported that the division is continuing work on implementing a peer-review article submission process for the Ala Breve.

Many volunteers will be needed at the 2011 on-site Conference Registration.  Division presidents should send information to Karen Hickok regarding volunteers to assist with registration.

A discussion occurred on the responsibilities of the AMEA Treasurer and AMEA Executive Director.  Changes will be made in the AMEA by-laws to accurately reflect the responsibilities of each position.

ProCat was selected by the Board to record the 2011 AMEA In-Service Conference.  Specific conference needs were addressed and will be written into the contract.

AMEA Conference location for 2013 and 2014 – proposals were submitted from the Montgomery Renaissance Hotel, the Huntsville Von Braun Center, and the Birmingham Jefferson Civic Center.  After discussion, Chuck Eady (Marcy Wilson) motioned to hold the conferences at the Montgomery Renaissance Hotel.  Passed.  The dates for these conferences are:  January 10-12, 2013 and January 23-25, 2014.

A discussion, review of nominations, and voting occurred on the AMEA Awards:  Outstanding Music Educator, Barbara Odom Award, and Outstanding Administrator.

New Business

The MENC Southern Division Meeting will be held in Atlanta on September 12-13, 2010.  Members of the AMEA Governing Board will be participating in this conference.

FAME  – A discussion occurred on the FAME Registration fee.  Chuck Eady (Karen Hickok) motioned to change the registration fee to $20.00.  The motion passed.

A discussion occurred on the possibility of incorporating time with state legislatures at the AMEA Conference.

AMEA Conference planning and discussion occurred.

The meeting was adjourned at 2:25 p.m.

Respectfully submitted,

Carla Gallahan

AMEA Recording Secretary